Winter Holiday Closure Plan for 2009-2010

August 18, 2009


Campus Human Resources
Health System Human Resources


July 28, 2009


To the Campus Community:

RE:     Winter Holiday Closure Plan for 2009 – 2010

As you know, the University of California Board of Regents has adopted a furlough plan, to be effective starting September 1, 2009, in response to the University’s budgetary needs. The systemwide plan provides that starting with September earnings, eligible employees will begin to accrue furlough days as paid days off in accordance with their reduced annual compensation. The furlough schedule is available at:

As in previous years, UCLA plans to observe a Winter Holiday Closure during the 2009 – 2010 holiday season. This annual closure has allowed UCLA to achieve significant energy savings and continues to be a highly effective approach to power conservation for a specific period of time. The campus is scheduled to close for 16 days between Saturday, December 19, 2009 and Sunday, January 3, 2010, and will reopen on Monday, January 4, 2010. This period includes several University paid holidays (December 24, 25 and 31, and January 1st). However, six days (December 21, 22, 23, 28, 29, and 30, 2009) are not paid holidays and employees are encouraged to use them as furlough days to cover the time off. Staff employees and those academic employees who accrue vacation may use furlough days in combination with vacation time, earned compensatory time off, or leave without pay for these days.

We anticipate that additional closure periods may be added later in calendar year 2010, thereby allowing employees to apply their available earned furlough days.

Please note the following:

·         For employees participating in the furlough plan, furlough days to cover the 6 days of unpaid time during the Winter Holiday Closure may be used in advance of accrual, as is also the case with vacation leave during the campus closure.

·         For those employees not participating in the furlough plan, either accrued vacation, compensatory time off, or leave without pay may be used for the unpaid days during the Winter Holiday Closure, as in previous years.

For represented employees, the requirements of the Higher Education Employer-Employee Relations Act (HEERA) will be observed.

During the planned break period, the UCLA Health System and essential-service facilities will continue to remain open. Deans, Vice Chancellors or Organization Heads to whom this responsibility has been delegated will need to determine if any facilities under their management will need to remain fully or partially open during the closure and arrange for appropriate staffing. These approval decisions need to be submitted to Facilities Management, with a copy to the Office of the Executive Vice Chancellor and Provost.

In early December the Office of the Administrative Vice Chancellor will provide detailed information regarding campus services available and the status of buildings during the expanded 2009-2010 Winter Holiday. Energy-saving tips, pre-closure questions, and closure emergency contact numbers will be available on Facilities Management’s website.

Any questions or comments regarding human resource policy or furlough questions related to the 2009-2010 Winter Holiday campus closure may be forwarded to Campus Human Resources at or Health System Human Resources at


Lubbe Levin
Associate Vice Chancellor
Campus Human Resources
 Mark A. Speare
Senior Associate Director
Patient Affairs, Human Resources and Marketing